How To Create A Cleaning RFP
A well-written RFP gets you better bids and far fewer surprises. Here is what to include.
What To Put In Your RFP
Describe The Facility
Square footage, floor types, number of restrooms, headcount and hours of use.
Define The Scope
List tasks by area and frequency. Be specific about what "clean" means to you.
State Your Requirements
Insurance, background checks, security procedures and any product preferences.
Set The Terms
Contract length, start date, reporting and how performance will be measured.
Explain How You Will Decide
Share your evaluation criteria and timeline so bidders can respond properly.
Questions Worth Asking Bidders
- Who will be my day-to-day contact?
- How do you train and supervise crews?
- How do you check quality?
- What happens when a task is missed?
- Can you provide references from similar buildings?
Tips For Comparing Bids
Hold a site walk-through for all bidders, ask for pricing in the same format and look closely at any bid far below the others. Hours on site are usually where the difference lies.
Send Us Your RFP
Ready for IRENE to respond? Use our template so nothing is missed. Choose whichever way is easier for you. Both ask the same questions.
RFP Form
You only need to complete what applies to you. Have floor plans or other documents? Submit the form, then reply to our confirmation email and attach them.
Ready For A Cleaner Home Or Workplace?
Tell us about your space and we will put together a plan and a free quote.